Additional Bid Packages
Basic Lease Process
Once a property is identified for lease, the property is determined by appraisal based upon the zoning established by the City’s Master Plan. The City then establishes the conditions and terms of the lease, notices its intent to lease the subject property and sets the City Council date for the bid opening/auction.
Bid packages consist of the following:
Bid packages can be obtained:
Written bids will be accepted only at the office of the City Clerk as specified in the Notice.
At the City Council meeting set for the bid opening/auction, the written bids are opened, examined and declared, and determined to be in compliance with the resolution to lease. Oral bids are called for with the minimum acceptable bid being five percent more than the highest qualified written bid. If no written bids are received, oral bidding will begin at the appraised value of the property.
At the conclusion of the auction, Council, at its discretion, can 1) accept the highest qualified bid, 2) continue the acceptance to the next City Council meeting, or 3) reject all bids. If the bid is accepted, the Lease Agreement is approved and signed.
What constitutes a qualified bid?
In order for a written bid to be pre-qualified, it must be in a sealed envelope with the name of the bidder, the name of the lease and the resolution number on the outside of the envelope. The sealed bid must contain a signed Offer to Lease letter, a signed Affidavit for Written/Oral Bids and the deposit in the form of a certified check or cashier’s check made out to the “City of Henderson or Name of Bidder”. The bidder’s name must be included on the check. For example, if the bidder is John Doe, the check should be made out to the City of Henderson or John Doe.
To qualify to participate in oral bidding, the Affidavit for Oral Bids must be completed, signed, and accompanied by the required deposit (see Written Bids).
In order to participate in the oral bidding process, a bidding placard must be obtained from the City Clerk. Bidding placards are distributed in the City Clerk’s Office the night of the auction between 5:00 and 6:30 p.m.
For additional information, contact the Public Works Survey/Right-of-Way and Property Management (702) 267-1300.